Job Description:

Reports to:                                    The Head of Administration in the Corporate Secretary’s Department.

Responsibilities:

• Attend meetings of Makivvik’s governing bodies (travelling required);
• Develop meeting agendas with the various departments of Makivik Corporation;
• Assist in creating meeting agendas and documents in DiliTrust, send notifications and update DiliTrust as required;
• Set up Zoom meeting, host, and record meetings;
• Take accurate record of what is discussed, and any actions raised;
• Produce accurate Corporate Meetings Minutes in standardized format from notes taken and/or recordings;
• Liaise with executives and/or senior managers for clarification, as needed;
• Submit draft Corporate Meeting Minutes to supervisor for review no later than the end of the 3rd day following the meeting unless otherwise agreed upon;
• Ensure confidentiality of all meeting materials and discussions;
• Update and circulate Action Items for follow up;
• Keep record of finalized minutes and resolutions;
• Distribution of finalized documents in due time;
• Ensure the proper filing of official Corporation’s documents;
• Assist supervisor in the development and maintaining of a proper filing system in Kuujjuaq and Montreal office;
• Be available to travel, as requested;
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• College diploma, or vocational diploma in minute taking studies, or a minimum of 2 years of relevant experience;
• Effective communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Have solid practical Computer skills in basic computer software (Microsoft Outlook, Word, Excel, PowerPoint, DiliTrust, etc.);
• Knowledge of specific subjects related to the Corporation and its subsidiaries (as needed);
• Ability to meet deadlines, ability to work under pressure;
• Ability to work independently;
• Organized, reliable and able to deal with confidentially of information;
• Ability to collaborate and take initiative;
• Ability to work under pressure and within deadlines;
• Strong organizational and time management skills;
• Communication, analytical and organizational skills;
• Able to set priorities while maintaining flexibility;
• Self-motivated and able to work in unique environment;
• Ability to work independently, also a great team player with excellent interpersonal skills;
• Security clearance is required.

Benefits:

All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:

Simplified Pension Plan

Vacation:                                starting at 20 days

Sick days:                               15 days

Isolation premium:         To a max. of $20,800

Cargo allowance:             To a max. of $6,500

Group Insurance

Gas allowance:                   To a max. of $3,500

Travel Benefit:                   To a max. of $25,000

Housing allowance:        To a max. of                                                                                $12,000