Job Description:

Reports to:                                    The Head of Administration in the Corporate Secretary’s Department.

Responsibilities:

• Attend all Executive/Board and AGM meetings (travelling required);
• Assist meeting agendas with the various departments of Makivik Corporation;
• Take accurate record of what is discussed;
• Ability to listen in multilingual and noting them;
• Produce Corporate Meetings Minutes in standardized format, and review with supervisor and other concerned departments;
• With Legal department, keep record of finalized minutes and resolutions, and archive when finalized;
• Distribution of finalized Executive and Board of Directors minutes through Dilitrust;
• Ensure the proper filing of official Corporation’s documents;
• Facilitate requests for purchase orders and cargo warrants with suppliers;
• Organize/Share/File important documents relative to the department’s operations using but not limited to;
• Be available to travel, as requested;
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• Vocational Diploma in Minute Taking or equivalent;
• Four (4) years of relevant experience;
• Excellent communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Great computer skills : Microsoft Suite (Excel, Word, PowerPoint, etc.);
• Demonstrate the ability to work in a multi-cultural environment;
• Inuit traditions and cultural knowledge and understanding, is required;
• Strong prioritization and organizational skills;
• Be reliable, autonomous and of good moral character;
• Ability to meet deadlines, ability to work under pressure;
• Reliable and dependable.

 

 

Inuit Beneficiary hiring will always be a priority at Makivvik.

Training will be available for Beneficiaries in the advancement for their career.

Benefits: