Job Description:

Reports to:                                    The Corporate Secretary.

Responsibilities:

• Assists with department mandates, programs administrative matters including the budget;
• Able to take minutes;
• Provide assistance in supervision and leadership to ensure the responsibilities of all staff in the department are carried out, when necessary;
• Provide assistance in performance evaluation, vacation approval and feedback for all staff of the department, when necessary;
• Attend weekly meetings of the Executives of Makivik and follow up on the Department’s action items as mandated;
• Assist the Corporate Secretary in all corporate duties;
• Work closely with the Corporate Secretary in both political and administrative functions of the Department;
• Coordinate the activities of the Corporate Secretary with all relevant government departments, regional and local organizations and other Makivik departments;
• Active files management;
• Oversee the administrative and daily activities of the office of the Corporate Secretary;
• Draft and receive correspondence on behalf of the Corporate Secretary;
• Organize meetings, schedule conference calls when needed;
• Coordinate the administrative responsibilities with individuals in the Corporate Secretary’s department;
• Prepare presentations requested by the Corporate Secretary as needed;
• Create, update and review reports and budgets;
• Coordinate special events logistics;
• Following up on meeting action items with the Corporate Secretary;
• Assist on various projects;
• Participate in committee meetings requested by the Corporate Secretary;
• Be available to travel, as requested;
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• Bachelor Degree or any combination of experience and training deemed equivalent;
• Minimum of five (5) years of experience;
• Good communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Good knowledge of Microsoft Office (Word, PowerPoint, Excel, etc.);
• Strong interpersonal skills, sound judgement and excellent work ethic;
• Ability to work independently and in a team setting;
• Reliable and punctual.

 

Training will be available for Beneficiaries in the advancement for their career.

Inuit Beneficiary hiring will always be a priority at Makivvik.

Benefits:

All marginal benefits available to employees of the Corporation as outlined in the Makivvik Human Resources Policy Manual