Job Description:

REPORTS TO:                     The Head of Administration under the Corporate Secretary’s Office.

Responsibilities:

• Responsible for organizing all meetings including Executive, Board, AGM, and employee events;
• Assist with the coordination and preparation of all documents required for Board of Directors meetings, conference calls and Annual General Meetings;
• Receive and coordinate the translations of corporate documents, including documents required for various meetings;
• Assist with the administration the post-secondary scholarship fund;
• Attend, with other support team members, at Board of Directors and Annual General Meetings at various meeting venues including in Nunavik;
• Act as the contact person for the Makivik governors and Board Members;
• Prepare and distribute notices regarding the BOD & Executive conference calls;
• Oversee the work of receptionist, messenger and administrative assistant;
• Act as liaison between Makivik and the landlord regarding maintenance, etc.;
• Responsible for the Makivik internal directory;
• Responsible to administer employee access cards, office keys, telephone system PINs, etc.;
• Any other duties requested by the Corporate Secretary and/or the Department Head.

Qualifications:

• DEC Management or at least 5 years relevant experience;
• Ability to speak and write in Inuktitut and in English;
• Ability to translate Inuktitut to English;
• Ability to speak French, writing in French would be an asset;
• Innovative, reliable and autonomous;
• High level of professionalism with good interpersonal skills;
• Advanced knowledge of Microsoft Office and Dilitrust;
• Hold a valid driver’s license.

Benefits:

All marginal benefits available to employees of the Corporation as outlined in the Makivvik Corporation Human Resources Policy Manual