Job Description:

REPORTS TO:                     The Head of Administration under the Corporate Secretary’s Office.

Responsibilities:

• Responsible for organizing all meetings including Executive, Board of Directors (BOD), Annual General Meeting (AGM), and employee events;
• Assist with the coordination and preparation of all documents required for BOD meetings, conference calls and AGMs;
• Receive and coordinate the translations and proofreading of corporate documents, including documents required for various meetings;
• Assist with the administration of the post-secondary student grant fund;
• Attend, with other support team members, at BOD and AGMs at various meeting venues including in Nunavik;
• Act as the contact person for the Makivvik Board Members;
• Prepare and distribute meeting notices;
• Oversee the work of receptionist, messenger and administrative assistant;
• Act as liaison between Makivvik and the landlord regarding maintenance, etc.
• Responsible for the Makivvik internal directory;
• Responsible to update the St. Laurent office floorplan and to administer employee office keys and furniture. etc.;
• Be available to travel, as requested;
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• DEC in Management or relevant experience;
• Five (5) years of experience in management or related field;
• Excellent communication skills in Inuktitut and English (written, oral and writing), and French (oral) and French reading and writing are considered an asset;
• Advance knowledge in Microsoft Suite (Excel, Word, PowerPoint, etc.);
• Knowledge in using DiliTrust software;
• Proficient organizational skills;
• High level of professionalism with good interpersonal skills;
• Holds a valid driver’s license.

Benefits:

All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:

Simplified Pension Plan	Group Insurance
Vacation:                        starting at 20 days	Gas allowance:            To a maximum of $3,500
Sick days:                       15 days	Travel Benefit:             To a maximum of $25,000
Isolation premium:    To a maximum of $20,800	Housing allowance:   To a maximum of                                                    $12,000
Cargo allowance:        To a maximum of $6,500