Job Description:

Reports to:                                      The Director of Business Development in the Economic Development Department

Responsibilities:

• Assist the Director of Business Development in supervising staff, managing departmental projects, files, and programs.
• Follow up on action items from Executive and senior management meetings and assist the Director with incoming and outgoing communications, including email, phone correspondence, and reporting.
• Conduct research and prepare background materials to support the Director’s participation in meetings.
• Maintain organized records of key departmental documents, such as reports, minutes, emails, and correspondence.
• Oversee and provide administrative support to other staff reporting to the Director.
• Assist the Director with administrative duties related to contractors and consultants in the field of economic and business development.
• Maintain the Director’s calendar and ensure schedules are current and accurate.
• Organize and prepare documentation and materials required for meetings.
• Manage task workflows and maintain an updated task management system for departmental staff.
• Coordinate logistics for meetings and events led by the Director.
• Prepare PowerPoint presentations and briefing materials as requested.
• Participate in and, when required, represent Makivvik at meetings and committees involving local, regional, Inuit, and other Indigenous governments, organizations, and partners.
• Organize and coordinate both in-person and virtual meetings or conference calls under the Director’s direction.
• Create, update, and maintain spreadsheets, databases, and tracking tools as needed.
• Collaborate with staff on special projects, providing administrative and coordination support.
• Perform other related duties within the scope of the position or as requested by the supervisor.
• Be available to travel, as requested.
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• University degree (Bachelor’s) in a relevant field.
• Minimum of five (5) years of experience in administration, corporate management, or another related field.
• Strong proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent skills in report writing, project proposal preparation, and funding application development.
• Demonstrated management and organizational abilities, with the capacity to prioritize multiple tasks effectively.
• Strong interpersonal and communication skills, both written and verbal.
• Detail-oriented with strong time management and multitasking abilities.
• Ability to work independently while contributing to a collaborative team environment.
• Familiarity with Inuit culture, values, and the Arctic environment considered an asset.
• Professionalism, discretion, and a high degree of confidentiality in handling sensitive information.
• Effective communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French.
• Effective Computer skills: Microsoft Suite (Excel, Word, PowerPoint, etc.);
• Security clearance is required.

Benefits:

All marginal benefits available to employees of the Corporation as outlined in the Makivvik Human Resources Policy Manual:

Simplified Pension Plan: Employer Contribution 7%	Group Insurance: Life, LTD, Health, & Dental
Vacation: Starting at 20 days	Gas Allowance: To a max. of $3,500
Sick Days: 15 days	Travel Benefit: To a max. of $25,000
Isolation Premium: To a max. of $20,800	Housing Allowance: To a max. of $12,000
Cargo Allowance: To a max. of $6,500