Job Description:

Reports to:                                   The Director Corporate Secretary in the Corporate Secretary Department

Responsibilities:

• Supervise the Office Administrators within Nunavik Communities;
• Participate in administrative meetings;
• Organize weekly team meetings;
• Prepare & Manage a budget for the Offices in the communities’ operations;
• Upkeep leases of each community in collaboration with each landholding and the Treasurer’s department;
• Ensure all leases are up to date and organized;
• Be the contact person for external organizations office tenants;
• Manage Makivvik local office administrators and ensure smooth running of the office and help with Corporate procedures and day to day operation;
• Ensure all office Administrators use unified programs to manage schedules to maintain the efficiency of the Office building;
• Ensure the Office administrators have the proper means to provide general support to Makivvik Board of Directors (Makivik community representative) and office tenants;
• Upon the absence of the Office administrators, Liaise with community members and part time service providers for cleaning, repairs, snow removal, to maintain a clean and organized office conditions;
• Ensure all operation invoices and payment requests are coded, approved, and forwarded to Finance for processing;
• Oversee all procedures, office maintenance plans and general up keeping;
• Create structures and procedures for the maintenance and upkeep of the office buildings in the communities;
• Provide approvals for specific expenses for the office administrators reporting to this position;
• Assist with expense reports and reimbursements, AP, AR and collaborate with the Finance to ensure accurate record keeping;
• Ensure maintenance plans are in place for the operations of the building and assets inventory and upkeep in each community;
• Be available to travel, as requested;
• Any other related duties deemed necessary by the Supervisor.

Qualifications:

• High School Diploma;
• Good communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Three (3) to Five (5) years of experience management role;
• Minimum one (1) year experience in booking keeping or accounting;
• Must hold a valid Québec or Territorial driver’s license;
• Excellent knowledge of Microsoft Office (Word, PowerPoint, Excel, etc.);
• Knowledge of Nunavik and the Inuit culture and traditions, is important;
• Demonstrates to be reliable, autonomous and motivated;
• Ability to meet deadlines and work under pressure;
• Demonstrate the capacity to develop procedures and documents.

Benefits:

All marginal benefits available to employees of the Corporation as outlined in the Makivvik Human Resources Policy Manual