Job Description:

The Economic Development Department is searching for an individual to work in an environment where teamwork and professionalism is emphasized.

Responsibilities:

• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents;
• Take minutes at staff and other meetings;
• With the Executive Director, prepare meeting agendas and supporting material for distribution;
• Assist in the logistical arrangements for Board meeting and Annual assemblies and other meeting as required form time to time;
• Ensure the timely distribution of material to the Board;
• Assist in the planning and preparation of meetings and conference telephone calls;
• Create action list for management staff from Board and Executive meetings;
• Translation of documents as required (i.e. English – Inuktituut);
• Sort incoming mail, faxes and courier deliveries for distribution;
• Prepare and send outgoing faxes, mail, and courier parcels;
• Answer general phone inquiries using a professional and courteous manner;
• Direct phone inquiries to the appropriate staff members;
• Reply to general information requests with accurate information;
• To ensure that the filing system is continually updated and that the appropriate copies are directed as per instructions;
• Maintain confidential records and files;
• Maintain the filing system and file all correspondence;
• To ensure all telephone and mailing lists are up-to-date;
• To coordinate translation and distribution of documents as required;
• To do all photocopying, book binding, and e-mail;
• To be responsible for the attendance sheets of the department’s staff;
• Make travel, meeting and other arrangements for staff;
• Coordinate special travel and cargo arrangements;
• General Bookkeeping functions;
• All other related duties to the secretarial and administrative functions of the departments;
• Must be ready to undertake additional training as the need arises.

Qualifications:

• DEC or equivalent;
• 2 or more years of related experience;
• Inuktituut and English, French an asset;
• Knowledge of Microsoft Office, Simply Accounting;
• Reliable, autonomous and highly motivated;
• Good analytical skills;

Benefits: