Job Description:

Reports to:                                      The Corporate Administrator in the Corporate Secretary Department

Responsibilities:

• Assist in the planning and preparation of Board of Directors, Executive Committee meetings, AGM and conference telephone calls.
• Periodically work at the reception.
• Make travel, meeting and other arrangements for Board members and staff.
• Assist with managing the agenda of the Board of Directors (meetings travel, etc.)
• Management of mail, web/telephone and email-based enquiries, determine matters of top priority and handle accordingly, responding to general information requests with accurate information and relaying information and correspondences as appropriate.
• Assist with the coordination of translation requests.
• Assist with preparing purchase orders.
• Assist with the verification of Student Grant Fund applications.
• Ensure the hard copy and electronic filing of administrative documents.
• Be available to travel, as requested.
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• Secretarial degree or DEC in Administration; and/or related experience.
• Good communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French.
• Friendly, efficient, and intuitive.
• Good knowledge of Microsoft Office and willingness to learn other applications.
• Understanding and knowledge of Nunavik Inuit Culture, society and language, is important.
• Punctual and dependable.
• Organized, reliable and able to deal with confidential information.
• Ability to meet deadlines, ability to work under pressure.
• Available and willing to participate in any required training.
• Security clearance is required.

Benefits:

All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:

 

Simplified Pension Plan: Employer Contribution 7%	Group Insurance: Life, LTD, Health, & Dental
Vacation: Starting at 20 days	Gas Allowance: To a max. of $3,500
Sick Days: 15 days	Travel Benefit: To a max. of $25,000
Isolation Premium: To a max. of $20,800	Housing Allowance: To a max. of $12,000
Cargo Allowance: To a max. of $6,500