Job Description:

Reports to:                                      The Treasurer in the Treasurer’s Department

Responsibilities:

• Provide comprehensive administrative support to the Treasurer and the Finance Department.
• Manage and maintain the Treasurer’s calendar, including scheduling appointments and coordinating meetings.
• Organize meeting logistics such as agendas, conference calls, and supporting materials.
• Draft, proofread, and prepare letters, emails, and other correspondence on behalf of the Treasurer.
• Oversee the daily administrative operations of the Treasurer’s Office to ensure smooth workflow.
• Gather, organize, and prepare meeting materials in advance for the Treasurer.
• Collaborate with staff across the Treasurer’s Department to coordinate administrative tasks and ensure consistency.
• Assist in preparing PowerPoint presentations and other materials for Board meetings, AGM, and various internal or external events.
• Coordinate logistics for special events, meetings, and departmental activities.
• Arrange travel for the Treasurer, including itineraries, accommodations, and required documentation.
• Record, prepare, and distribute minutes for meetings and ensure follow-up on action items.
• Manage incoming phone calls, emails, and general inquiries directed to the Treasurer.
• Prioritize and address issues requiring immediate attention, escalating when necessary.
• Prepare official documents, correspondence, and other administrative materials as required.
• Provide clerical and logistical support to departmental staff as assigned by the Supervisor.
• Maintain organized filing systems (hard copy and electronic), ensuring accuracy, accessibility, and confidentiality.
• Be available to travel, as requested.
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• CEGEP/Vocational diploma in Administration.
• Relevant experience may be considered in lieu of formal education.
• Strong proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, etc.).
• Excellent written communication skills.
• Working knowledge and understanding of Inuit culture and Nunavik.
• Minimum of five (5) years of experience in an administrative assistant or similar role.
• Strong communication skills in Inuktitut and English; French is considered an asset.
• Proven ability to collaborate effectively and take initiative in a dynamic office environment.
• Able to work under pressure, manage multiple priorities, and meet tight deadlines.
• Reliable, autonomous, and well-organized with strong time-management abilities.
• Strong analytical and prioritization skills.
• Flexible and adaptable to changing priorities and tasks.
• Excellent interpersonal skills and a team-oriented working style.
• Highly motivated, efficient, and punctual.
• Demonstrated discretion and ability to maintain strict confidentiality.
• Security clearance is required.

Benefits:

All marginal benefits available to employees of the Corporation as outlined in the Makivvik Human Resources Policy Manual:

 

Simplified Pension Plan: Employer Contribution 7%	Group Insurance: Life, LTD, Health, & Dental
Vacation: Starting at 20 days	Gas Allowance: To a max. of $3,500
Sick Days: 15 days	Travel Benefit: To a max. of $25,000
Isolation Premium: To a max. of $20,800	Housing Allowance: To a max. of $12,000
Cargo Allowance: To a max. of $6,500