Job Description:

Reports to:                                      Corporate Administrator

Responsibilities:

• Operate switchboard in the St. Laurent Office;
• Receive visitors and answer telephone calls in a pleasant fashion;
• Place long distance calls when required, including three-way calls;
• Prepare messages and forward them to the appropriate person;
• Sort and route incoming mail;
• Affix postage to the outgoing mail and take it to the mailbox
• Open and prepare the Kuujjuaq/Montreal mail pouches;
• Assign waybill numbers and maintain records of assigned waybills
• Assign purchase orders and maintain records of assigned POs with budget codes
• Maintain staff daily attendance records;
• Send and receive fax messages;
• Maintain proper operation of fax and mail machines;
• Type correspondence on computer when required;
• Prepare waybills with the assistance of the messenger;
• Keep the reception area clean and attractive;
• Maintain the stock room and advise the purchaser when an order needs to be placed;
• Help prepare coffee and tea for various meetings;
• Keep the refrigerators stocked with milk & cream and advise the Corporate Administrator when an order needs to be placed;
• Assist with the preparation of meeting binders
• Other duties from time to time as deemed necessary by the department head

Qualifications:

• High School Diploma;
• Two (2) years of relevant experience;
• Good communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Friendly, efficient and intuitive;
• Good knowledge of Microsoft Office and willingness to learn other applications;
• Ability to operate various office equipment; fax machine, photocopier/scanner, label maker;
• Understanding and knowledge of Nunavik Inuit Culture, society and language , is important;
• Punctual and dependable;
• Organized, reliable and able to deal with confidential information;
• Ability to meet deadlines, ability to work under pressure;
• Available and willing to participate in any required training.

Benefits:

All marginal benefits available to employees of the Corporation as outlined in the Makivvik Human Resources Policy Manual