Job Description:

Reports to:                                    The Director in the Corporate Secretary Department.

Responsibilities:

• Manage Makivvik local office and ensure smooth running of the office and help with Corporate procedures and day to day operation;
• Serve as a receptionist for the local office, in charge of answering calls, greeting visitors/ employee arrivals and processing incoming mail/ cargo;
• Manage the scheduling of meetings and appointments in the local office;
• Provide general support to Makivvik Board of Directors (Makivik community representative) and office tenants;
• Liaise with community members and part time service providers for cleaning, repairs, snow removal, to maintain a clean and organized office conditions;
• Ensure all operation invoices and payment requests are coded, approved, and forwarded to Finance for processing;
• Assist with expense reports and reimbursements, AP, AR and collaborate with the Finance to ensure accurate record keeping;
• Ensure the maintaining of all Makivvik vehicle in the respective community;
• Provide assistance to the local income tax officer;
• Inform the local Beneficiaries of the various Makivvik programs;
• Assist HR by promoting employment opportunities;
• Take photos for beneficiary cards and other government identification;
• Provide support to the Chief Returning Officer with the local elections;
• Maintain the office building secure and general up keep of the building;
• Be available to travel, if required;
• Any other duties requested by their supervisor.

Qualifications:

• High School diploma, is an asset;
• Five (5) years of related experience;
• Good communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Great computer skills : Microsoft Suite (Excel, Word, PowerPoint, etc.);
• Posses a valid driver’s license;
• Ability to work independently and a good team player;
• Punctual, reliable and motivated;
• Ability to meet deadlines and work under pressure;
• Demonstrate organizational skills and prioritization;
• Ability to deal with confidential matters.

Benefits:

All marginal benefits available to employees of the Corporation as outlined in the Makivvik Human Resources Policy Manual